Applying for a Procurement Card

The procurement card (a visa charge card) is a tool designed specifically for staff whose position requires frequent business-related purchases.  The application process has several steps, comprising the following:  

1. A supervisor who believes his/her staff member needs a university procurement card should contact their business service center to obtain an application.  In completing the application, the supervisor will be required to provide specific examples of the types of goods and services that the staff member needs to purchase and the frequency with which purchases will be made.

2.  The unit chair or business manager will review the application.  Applications that are endorsed by the unit chair/business manager are then forwarded to the business service center.

3.  A business service center director will review the application.  Applications that are endorsed by the business service center director are forwarded to the Office of Credit Card Programs.

4.  If Credit Card Programs rejects the application, all parties will be informed.  For approved applications, Credit Card Programs will contact the applicant directly and outline the steps necessary to complete the application process.

5.  Applicants who are approved to receive a procurement card must

• Review University Policy 3.12, Procurement Card
• Review the Procurement Card Online Tutorial
• Pass the Tutorial Exam (score at least 85% by answering 13 of 15 questions correctly)
• Sign the "Cardholder Agreement" portion of the procurement card application
• Attach the e-mail confirmation generated by the Tutorial Exam to their application and return it to Credit Card Programs