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1. Will any supplier be able to see the solicitation and respond to it? |
Cornell has configured the BidNet solicitation system to be a closed system. Only the suppliers that the purchasing agent has invited to participate on a particular solicitation can see the solicitation, and respond to it. No other suppliers have access to it.
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2. How does a supplier find out the results of the solicitation? |
The supplier may contact the purchasing agent,which issued the solicitation. Results are not posted on the system for viewing by the general community. |
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3. How does the person(s) requesting the solicitaion know the results? |
The purchasing agent will email the tabulation to the appropriate individual in the requesting department, shortly after the solicitation closes. |
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4. Can anybody use the BidNet system to issue RFQs at Cornell? |
Only those individuals who have been authorized and trained by the Office for Purchasing Services may use the system to issue RFQs. |
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5. What is the difference between the different solicitation types? |
| RFQ |
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Request for Quote
Request for specific line-item pricing. Suppliers may submit responses on line.
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| RFP |
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Request for Proposal
Request for the supplier to make a proposal based on a set of criteria. Requires the return of hard-copy responses for evaluation.
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| IFB |
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Invitation for Bid
Similar to RFP, but involves a public bid opening of sealed hardcopy responses. Office for Purchasing Services use only.
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| RFI |
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Request for information
Request for the supplier to send information on a product or service. Requires the return of hardcopy responses for evaluation. | |
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6. Can I modify or amend a solicitation once it has been sent out? |
Yes. The purchasing agent can choose the option "Issue an Amendment" for the specific solicitation from the main menu list. Amendments are issued to change close dates, add aditional documentation, or changes in specifications. |
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7. Can I attach documents to my solictation? |
Yes. When a solicitation is first created, the system asks the preparer if a document will be attached. As the solicitation is released, the system will lead the preparer through the steps to upload the document. If a document needs to be attached after the solicitation has been sent out, then the purchasing agent needs to choose the option "Post Additional Attachments" or "Issue an Amendment." |
