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What's New in Purchasing?
 See Available Upcoming Training 
New APPS Feature – PO Release Notification
The Office for Supply Management Services is implementing a new feature in APPS on Monday, November 12, 2007. Whenever a purchase order is issued, an e-mail notification will automatically be sent to the department coordinator* of the ordering department.
(*as indicated in the APPS Department Profile.)
This notification includes the following types of orders:
- Department Quick Orders (DQO)
- Purchase Orders issued by the Office for Supply Management Services from requisitions not processed as DQOs by the Ordering Department
- Change Orders
- Blanket Renewals
This feature is configurable as determined by each ordering department. It can be
- Left ON to receive an email notification for all issued orders
- Turned OFF to receive no e-mail notifications
- Left ON with a MINIMUM $ level. E-mail notifications will be sent only when the value of the issued purchase order exceeds the amount indicated
This feature will initially be turned on for all departments. Any department wishing to change the configuration may contact the Office for Supply Management Services, APPS Helpline (254-5300) or send an e-mail to db18@cornell.edu  .
-November 12, 2007
e-SHOP Scheduled for Campus-Wide Rollout Nov 28!
- Individual pcards can/will be used in e-SHOP. Pcardholders can shop on their own pcard by entering the information in their profile. Non-pcardholders can shop as well, and their orders will be routed to a supervisor, department approver, or Business Service Center (BSC) for approval.
- For current pcard holders, little or no information will be required from BSCs. Supply Management Services will work with the Office of Credit Card Programs, to get all relevant information on the current pcardholders. Upon verification and approval by the BSCs, their information will be uploaded in e-SHOP. This is designed to keep administrative work for the BSCs at the minimum, while making sure that they can provide input on which users should or should not be active in e-SHOP.
- If a BSC would like to have non-pcardholders active in e-SHOP, some additional information will be required. Our office will work with individual BSCs to collect the information.
- Week of Nov 26: Full implementation for the pilot groups and College of Engineering (and any others that express willingness to do so in the short time frame)
- Dec-Jan: Rollout for the remaining BSCs
- Supply Management Services will schedule meetings with the BSCs to assist them with the steps needed for full rollout.
- Training sessions will be scheduled during the week of November 19 and November 26 for all users and BSCs. Training will be delivered live, online via Webex sessions for all users, and in-class training sessions for BSCs.
- Users will go live in phases as they complete training.
We will provide details and answer any questions at the November 6 BSC Directors Meeting.
-November 1, 2007
New Preferred Supplier Agreements for Printing and Graphics
We are pleased to announce the implementation of the Graphics Procurement Enhancement Project on October 25, 2007.
- New Web site dedicated to resources and tools for Graphics Procurement
 . Here you will find information and guidance on everything you need to get started with your custom printing/graphics project
- New preferred suppliers for printing and graphics. Some highlights of the agreements:
- Detailed performance expectations for the supplier
- Timely quotations and delivery
- Easily accessible sales representation
- Approval and delivery of proofs
- Partnership with Cornell on sustainable practices
- Contract pricing for multiple types of jobs
- Supplier transparency model to ensure competitive pricing over multiple years
- Supplier feedback and excellence program
- For a list of the suppliers, the selection criteria and a comparison of their capabilities, please go to the Graphics Procurement site
- An online Graphics Estimate or Project Builder Tool, to walk users through a step-by-step process to submit a request for a project estimate from the vendor. Key features:
- Help features, and an explanation of the common (and not so common) graphics terminology
- All projects are saved in archives for easy retrieval for later use or for record-keeping
- Projects can be e-mailed directly to one or more of the preferred suppliers to get estimates
- Orders under $10,000 to any of the preferred suppliers will not require agent review in APPS, effective December 3. Procurement agents are available to help and assist with any orders as before.
We invite you to visit our new Web site for Graphics Procurement and utilize the new features. We welcome your feedback and suggestions on how to make this experience more user-friendly and effective for Cornell.
News Archive 2007:
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- March 2007
