Making Purchases with a Procurement Card

The information below provides a very general overview of the steps involved in a Procurement Card transaction.

 PCard Flow Chart:

Employee makes a purchase.

Employee returns original receipt to his or her procurement card coordinator.

Transaction information is downloaded from the bank and routed to the APPS queue of coordinator.

Coordinator reviews transaction in APPS, changing account distribution as necessary, and releases charge for eventual posting to general ledger.

Original documentation filed in unit.

Cardholder receives statement from bank.

 Immediate Payment

Cornell's bank facilitates payment to the merchant, which is usually received within a few business days.  The university then pays its bank for all procurement card charges. Though statements of purchases are mailed to each cardholder, no individual payments are made.

 Bank Information:

Some reasons the cardholder may wish to contact US Bank, the provider of our procurement cards, include:

• Inquiring about a transaction
• Questioning a declined charged
• Reporting a card lost or stolen

You may contact US Bank customer service at (800) 344-5696, or outside the United States, call collect (701) 461-2010.