APPS Access Reqiest Form Instructions

Use this form to set up authorized access to APPS (Automated Procurement and Payment System).

Help Topics and Completion Guidelines

User Information:

Please enter all applicable information to identify the user. Enter the Ordering Department(s) Codes, and requested access functions Please make sure to enter department contact information, in the event that there are questions about the user.

VMID Information:

Please enter all applicable information pertaining to the user's VMID. To obtain a new VMID select the second row radio button.

Explanations of Access Functions:

Limited Inquiry:
This provides access to the Vendor and Commodity/Item databases only.

Detail Inquiry:
In addition to the Vendor and Commodity/Item database information, the User can view all departmental purchasing records including requisitions, purchase orders, receipts, payments and procurement card transactions.Return to Access Form.

Update Preparer:
The individual with this update capability can prepare a new departmental requisition and change order. The Preparer must have both Limited Inquiry and Preparer access. This individual will not have access to departmental purchasing records, which include requisitions, purchase orders, receipts, payments and procurement card transactions, unless Detail Inquiry is also selected.Return to Access Form.

Editor:
The individual with this update capability can edit (double check) a new departmental requisition or change order that is entered by the Preparer. The Editor must have a minimum of Limited and Detail Inquiry, Preparer and Editor access.Return to Access Form.

Approver:
The individual with this update capability can Approve (transaction authority) a new departmental requisition or change order that is sent to them by the Editor. The Approver should have a minimum of Limited and Detail Inquiry and Approver access and must also be on the Signature Card that is filed with Accounting.Return to Access Form.

APPS Coordinator:
This access grants the individual the ability to update the APPS Departmental Profile with new information and is the main contact for Purchasing regarding APPS. The Coordinator must have both Limited and Detail Inquiry and APPS Coordinator access.Return to Access Form.

Authorized Receiver:
The Authorized Receiver is the departmental individual who is responsible for recording and verifying the receipt of goods and services that had been ordered through APPS. The Authorized Receiver must have a minimum of Limited and Detail Inquiry access and Authorized Receiver access to all departmental purchasing records.Return to Access Form.

Capital Asset Preparer:
The individual with this update capability is responsible for processing the capital equipment record for capital equipment inventory. The Capital Asset Preparer must have Detail Inquiry access.Return to Access Form.

Processor:
This individual will be able to review, edit and release to the general ledger all procurement card transactions for the specified department code.

View Only:
This individual will be able to only view all procurment card transactions for the specified department code. 
 
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