Policies and Procedures

Important Notice About Purchasing Policies! 
The Office for Supply Management Services has received approval to develop a new Procurement policy.  Therefore, the policies and procedures listed on this page will not be updated, but will be replaced by the new policy within the first quarter of 2008.

The Office for Supply Management Services has established specific policies and procedures regarding the procurement of goods and services. For other university financial policies, please refer to the University Policy Office .

Purchasing Manual Policies:
General Policy
Requisition Procedures
Receiving Procedures
Invoice Processing Procedures

 Note: The following purchasing policies are presented in Adobe PDF format. In order to view these policy files, you will need to have a copy of the Adobe Acrobat Reader:

 General Policies:

•  101 - Policy and Procedure Changes/Additions 
•  102 - Interdepartmental Relations
•  103 - Legal and Ethical Conduct
•  104 - University Purchases for Employees
•  105 - Relations with Vendors
•  106 - Minority Vendors and Small Businesses | Policy Statement 
•  107 - Professional Organizations
•  108 - Bid Solicitation |  General Forms 
•  109 - Unauthorized Purchases
•  110 - Cornell Terms and Conditions | T&C Document 
•  111 - Single Source/Sole Source Justification | General Forms 
•  112 - Contracts
•  113 - Use of Cornell Name, Logo, & Insignia
•  114 - Insurance Requirements

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 Requisition Procedure Policies:

•  201 - Types of Purchase Orders
•  202 - Requisition & Purchase Order | Instructions  | APPS Forms 
•  203 - Blanket Orders | Instructions  | APPS Forms 
•  205 - Items Not Requiring Purchasing Review
•  206 - Alcohol Ordering and Control
•  208 - Copier Purchases and Leases | General Forms 
•  209 - Entry Permits, USDA
•  210 - Equipment Screening
•  214 - Isotopes and Radioactive Materials
•  215 - Laminar Flow and Fume Hoods
•  218 - Needles and Syringes
•  219 - U.S. Customs Clearance/Duty Free Entry
•  222 - Confirming Orders
•  223 - Change Orders/Cancellations | APPS Forms 
•  224 - Requisitioning of Signs
•  225 - Wildlife and Pest Control
•  226 - Orders for Laboratory Animals
•  227 - Respiratory and Hearing Protection
•  228 - Poison Inhalation Hazards
•  229 - Preferred Carrier Service
•  230 - Energy Procurement Purchasing Policy

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 Receiving Procedure Policies:

•  301 - Receiving Shipments
•  303 - Freight Claims | FOB Terms and Responsibilities 
•  304 - Return of Goods to the Vendor | General Forms 
•  305 - Receipt preparation | Instructions | Chart 
•  306 - Blanket Order Receipt preparation | Instructions 

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 Invoice Processing Policies:

•  401 - Invoice Payment
•  402 - Freight Bills
•  403 - Capital Equipment Cards