Procurement Card: Responsibilities Summary

 Department Responsibilities

Each department will appoint a procurement card coordinator who will be the point of contact for all procurement card matters.

Department procurement card coordinators are responsible for the following:

• Read and understand his/her responsibilities under University Policy 3.12, Procurement Card , and stay abreast of any changes made to that policy
• Receive and retain original procurement card receipts
• Verify the accuracy of charges made to each card by comparing original receipts to the transaction information in the Automated Procurement and Payment System (APPS)
• Release to the general ledger all procurement card transactions, altering account distribution as necessary

 Note: If, after 10 calendar days, the coordinator has not release the transaction, APPS will be release the transaction to the general ledger automatically.

 Cardholder Responsibilities

Cardholders must exercise the same caution with Cornell's Visa procurement cards as they would with their own personal credit cards. 

Cardholders are responsible for the following:

• Read and understand his/her responsibilities under University Policy 3.12, Procurement Card , and stay abreast of any changes made to that policy 
• Do not allow any other person to use the card
• Report a lost or stolen card to US Bank immediately
• Deliver all original documentation of purchases (receipts, packing slips, etc.) to the department procurement card coordinator
• Review procurement card statements for accuracy
• Take appropriate steps to correct errors that appear on procurement card statements

 Note: Cardholders with access to procurement card transactions within the APPS Rebilling System must have their supervisor review and sign their statements, then deliver these statements to the department procurement card coordinator.